|Conference Participant FAQ|
Signing in, membership, and registration:
I’ve never been an RSA member and this will be my first RSA conference. But I read that all accepted participants already have a temporary account. How does this work?
Accepted participants have a temporary Conference Submitter account. You will need to sign in to this account in order to access your profile, renew for a regular membership, update any contact details, and register for the conference. If you don’t know your password, please click on “forgot your password?” in the sign in area on the RSA website: this will send an email to the email address we have on file for you. Hint: If you don’t know your username, try using your email address. If you still need help signing in, contact RSA. Once signed in to your account, you may update your contact details at My Profile > Edit Bio, but other membership privileges are restricted until you become a regular member.
I can’t access my Conference Submitter account. Should I register as a new member?
No, please do not. This will create a duplicate account for you, but your original account will still be active, and will show you as not having registered for the conference. If you’re having difficulty, it’s best to contact RSA for assistance if you’ve already tried resetting your password.
I’m new to RSA and have a Conference Submitter account. When do I have to become a member and register for the conference?
Participants must be members for the 2015 calendar year. Memberships for 2015 are available on and after 1 November 2014.
I was an RSA member in the past, but my membership has expired. How can I register for the conference and when do I need to renew?
Participants must be members for the 2015 calendar year. Memberships for 2015 are available on and after 1 November 2014. To renew, simply sign in to RSA and follow the prompt to renew; or go to the Membership Info page, where the renewal link also appears. If you can’t sign in to RSA, please first try resetting your password.
I’ve been accepted to the conference and I’m trying to register, but I’m getting the nonmember rate on the registration form. What’s going on?
You are either not signed in to your RSA member profile, or your membership is expired, or you are signed in as a Conference Submitter. If you’re a Conference Submitter you must renew your membership first, then register. The member conference rate will be available automatically during the registration process for current members signed in to the site.
I’m trying to register at the student rate with the student registration promo code, but the rate is not as low as it should be. Why not?
You are either not signed in to your RSA member profile, or your membership is expired, or you are signed in as a Conference Submitter. If you’re a Conference Submitter you must renew your membership first, then register. The member conference rate will be available automatically during the registration process for current members signed in to the site, and using the student registration promo code will give you the advertised student rate.
My affiliation has changed. How do I change it in the program?
Please sign in to your RSA member profile and go to My Profile > Edit Bio to change any details. The new affiliation will update in the online program within 24 hours. If the change is made before the December deadline, it will be updated in the printed program as well. Please be sure to update your email address if necessary, in order to continue to receive important conference announcements..
I’d like to change my paper title and/or abstract, but I can’t seem to access my paper online. What should I do?
All program changes must be submitted to email@example.com by 1 December. We will make all program changes as quickly as possible, usually within a day or two. Please provide all necessary information such as the session title and your paper title, and precise instructions for the change you wish to have made.
I’m the organizer of a session and I need to make a change to it, but I can’t seem to access the session online. What should I do?
All program changes must be submitted to firstname.lastname@example.org by 15 December. We will make all program changes as quickly as possible, usually within a day or two. Please provide all necessary information such as the session title and precise instructions for the change you wish to have made.
I’m a session organizer and one of the speakers in my session has withdrawn. Can I replace that person with another speaker?
In most cases this can be accommodated. A new speaker can be added to your session only until 15 December. You must submit the new speaker’s name, email, affiliation, title, 150-word abstract, and keywords for review by the Program Committee. If the committee accepts the new paper, the RSA staff will add it to the program. Any speakers added to the program after the registration deadline of 15 November will be asked to register for the conference immediately in order to confirm their participation before RSA will add the paper to the session. Note that any individual may present only one paper per year: please do not invite as a replacement speaker someone who is already scheduled as a speaker on the program.
I submitted my session without a chair, and I haven’t been able to find anyone to chair it. Will RSA assign a chair to the session?
Session organizers are responsible for identifying chairs for their sessions. However, if no chair has been identified by late October, we will do our best to find a volunteer. Once a volunteer has been assigned, organizers may not submit their own chair, so please submit your preferred chair as early as possible.
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